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Your Next Breakthrough - 10 Simple Steps

Written by The Professor


In this Real Geeks Facebook LIVE training, Greg Harrelson and Abe Safa shift the narrative, helping agents understand that "your state of mind determines your state of production." As they shared ‘Your Next Breakthrough - 10 Simple Steps’, they focused on how mindset, purpose, buddies, and more can lead to more production and satisfaction in 2021. 


Step 1. Define what a breakthrough is.


Specifically state what you are wanting to accomplish. Harrelson said that though this seems obvious, it continues to get neglected. Agents were encouraged to imagine the success and describe what it looks like. “You will never have a breakthrough,” Harrelson said, “unless you can define what a breakthrough is.” Safa agreed, “ A lot of times people are so close to a breakthrough, where it looks like nothing is around the corner...” and when nothing happens quickly, they get discouraged. “We need to talk about the activities that lead to a breakthrough, because it is right around the corner,” said Safa.


Step 2. Determine the activities needed to hit that goal.


The equation is simple, if you want more listings you need to talk to more sellers. Regardless of your goal, break it down to what activities are necessary to do daily to hit that goal. “Compare your goals with what activities will get you there,” Harrelson said. “A lot of agents get stuck here. Initiate the re-engagement workflow.” Just doing that one thing could see engagement gain 40% which is a successful activity.


“People worry about missing out on an activity, if you do not act today, you will lose it,” Greg said and then had a practical suggestion of how to make it happen. Decrease the amount of time it takes to speak to new leads, he suggested. Safa said, “A lot of buyers are seeing how quickly the turnover is. Speed to lead is critical because buyers know if they don't act now,they won't get the home they're after.”


Step 3: Create a plan.


Create a schedule & stick to it. Lead generating activities should be first on the schedule. Then plan the activities you created in Step 2.


Both Safa and Harrelson agreed that the key is consistency and gave guidelines for how this can be done:


  • Every activity should be accomplished before 12 p.m. 
  • Have it be a reoccurring and standing appointment. 
  • Keep appointments with yourself.
  • Through being consistent, achieving your breakthrough goal becomes easy.


Step 4: Show up consistently.


Calling consistency THE most important step, agents were encouraged that “even when you feel ‘busy’ or when you are seeing results, don't stop!” Keep doing it or else you will continue to experience those pitfalls. Harrelson also advised, “Be careful with self talk. Do not let anything prevent you from showing up. You have to be very stubborn about showing up. If you are consistent with those activities, "You are going to blow are on your way to a breakthrough."


Step 5: Find a buddy--a breakthrough requires support.


An accountability buddy with a common goal is a huge asset. "You are more likely to show up more frequently if you have a buddy there, because you don't want to let that person down,” Harrelson said. He added that the Real Geeks Mastermind facebook group is a great place to find a breakthrough buddy.


Step 6: Be present to your purpose. 


Urgency to achieve the why creates results. Getting in touch with your purpose will have you showing up every single day. If you can't explain why you want to achieve your breakthrough then your likelihood of success decreases. Start your phrasing off, "I want this because..."


Remember that discovering your buyers "why" is important too. "Buying the house is a transaction that must occur in order for them to get what they want."


Step 7: Chant some affirmations.


"If we say we can't, we can't. If we say we can, we can. If we say nothing, we don't. Let's not waste the power of our mindset," Harrelson said. "if you're going to focus on something, at least focus on something productive,” added Safa. "Be intentional with the conversations we are having with ourselves."


Harrelson stated that, “Positive thinking could be a breakthrough, it can be an activity to put in your schedule.” He further explained to make a checklist of ten things and have an accountability buddy make sure you accomplish at least 80 percent and never miss the same activity two days in a row."


Step 8: Gratitude sets you up for a breakthrough.


Through gratitude we attract positivity. "Write down 5 things you're grateful for.. Maybe you write down 5 victories you’ve had in the last 24 hours," Harrleson suggested this as a way to deliberately counteract the negativity the world puts into our minds. Safa shared that it is impossible to balance gratitude & negative thoughts, saying, "Gratitude is the miracle drug for everything." 


 Step 9: Escaping frees you up.


Carve out a few hours for yourself during the week. “Escaping is the remedy for burnout and the avenue for breakthrough,” said Harrelson. Harrelson works on classic cars as an escape and Safa runs and swims while traveling is not an option.


Step 10: Repeat this recipe.


"Repeat week, after week, after week, and breakthrough appears in spite of you," encouraged Harrelson. Reflecting on the breakthrough steps, he said, “If you follow every one of these, you’ll just open up the oven and pull out a pan of breakthrough.” 


The Best Real Estate CRM(s) + Latest Technology To Stay Competitive

Written by The Professor

As agents navigate real estate in a COVID-19 world, technology has taken a more important role. This month’s Keeping It Real Training from Real Geeks, features Greg Harrelson and Frank Klesitz discussing, “The Best Real Estate CRM(s) + Latest Technology To Stay Competitive.” Get the resources you need to function more effectively in 2021 in this training session.

Starting with the basics, Harrelson names Real Geeks as his preferred CRM and technology solution. Stating that his team produces over 3600 transactions a year, Harrelson has compared it to other systems and still finds that the Real Geeks system “does everything that I need it to,” he said. By being able to “drill down to small segments” with Real Geeks, Harrelson has been able to outperform his competition, having over 2,000 specialty pages on his website. Each of these pages are connected to custom Facebook audiences, as well. Harrelson also likes the LIVE feed of client engagement and that the Real Geeks CRM allows his team to be able to follow up in real time. “It’s a nice integration,” Harrelson explained, adding, “I do the ads through Real Geeks and the leads go right there... Lead capture, to lead management, to marketing... I can do all that within one system, that’s why I use Real Geeks.”

Beyond and in addition to Real Geeks, Harrelson has other tools he uses to add a “soft touch” to nurture his clients, using sold reports and market reports. He also suggests using HomeBot. Homebot gives line graphs and pulls in a client’s mortgage balance, interest rate, and equity with name, email, and address. It shows the sellers interest rates and shows how much they can save by refinancing, calculates how much buying power they’d have on a future property, and estimates the opportunity they could have if they list their home as an Air B&B. Using a tool like Real Synch agents can integrate these services together for a seamless solution.

Based on speed and accuracy, Harrelson uses to harvest client information that has partial information. Harrelson strives to have all points of data on each potential client. The service provides email and physical addresses, phone numbers, and IP addresses.

When contacting expired sellers, Harrelson suggests that agents subscribe to Vulcan7 and RedX and for transaction management, his team uses DotLoop. For PPC he uses Real Geeks and has great success with the Real Geeks home valuation tool. Harrelson feels the biggest mistake agents make is, "Judging the quality of a lead based on how long it takes to convert.... We've got to stop thinking like that!" he exclaimed. “Low quality has no correlation with time to conversion.”

Harrelson uses Canva for thumbnails on videos but doesn’t use many other tools. "I believe in going deeper on the tech we already have," Harrelson said. When he considers other tools, he debates on whether the features they offer produce measurable return or duplicate existing tools. "I want to get every dollar and value I can out of the one tech I use, before I start looking for new tech," he added.

Klesitz discussed the tools he recommends for clients in his marketing practice and outlined why he found them to be valuable tools. 

  • CallRail - is what Klesitz suggests having as your main phone to have referencing and monitoring of all inbound calls.
  • Vulcan7 - is a compliant call dialer.
  • Everybody Answers - is a circle calling solution.
  • Dialpad - is a VOIP Phone system that integrates with most CRMS.
  • Woodpecker - is a cold lead email solution that links to gmail or outlook and sends multiple emails to a large database. Klesitz even shared how he would use this service if he had to start a business with nothing.
  • Letter Printing - is the tool Klesitz recommends for direct mail.
  • Paperform - is a form builder that he uses on landing pages.
  • Emma - is a resource for a broadcast email with the best deliverability.
  • NeverBounce - takes all contacts from everywhere and compiles and cleans the list.
  • Hubstaff - is a service that provides ISAs and related management.
  • Upwork - provides on demand talent.
  • - works for hiring virtual assistants in the Philippines.
  • MyOutDesk - is a hiring agency for overseas outsourcing.
  • Slack - allows teams to communicate in real time across a variety of channels.
  • Vocaroo - is recording software that Klesitz uses for initial overseas interaction.
  • Property Radar and PropStream - provide industry focused property data.
  • LandGlide - helps to identify land owners and property information.
  • - is a predictive seller company that has a 10% listing rate.
  • OpenCorporates - finds owners of LLC owned property.
  • Trello - is a resource for managing transactions.
  • Eventbrite - is perfect for hosting online workshops.
  • Hubspot - is a free CRM that lets you pay attention to lifecycle stages.
  • Zoom - can be a resource for listing presentations and buyer showings.
  • FaceTime - also works well for video calls.
  • Loom - is a video messaging call service.

As they focused on tech, both Harrelson and Klesitz were quick to point out that all of these tools are nothing when compared to relationships. “We’re not guaranteed that there’s going to be a tomorrow,” Harrelson reminded. “If we don’t make an extra million, but our family experiences a little more love, that’s wealth.”

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Real Geeks Hacks You Probably Haven't Thought About

Written by The Professor


Focusing on small changes makes all the difference! In this Real Geeks Facebook live training session, Greg Harrelson and Abe Safa discuss, "Real Geeks Hacks You Probably Haven't Thought About." Learn some little known tips that will have you thinking like a guru about your website and your follow up!

Set the Website Up To Generate Leads

Harrelson started off the episode discussing his thoughts on registration and the actual makeup of the website content. “My opinion is that we should force people to register,” he said, based on the fact that when Real Geeks looks at numbers, people who force registration seem to be getting more leads. Still, Harrelson stated, “Before you get leads, you have to have traffic.” He suggested that long tail keywords give a lower quantity of traffic, but a higher quality lead. Those people will be more receptive to registration because they are in the mode of buying as compared to those who search more general terms.

“Are you building community pages?” Harrelson asked saying that was the key. “They don’t own SEO for long tail terms,” Harrelson explained referring to real estate portals like Zillow. “They typically don’t show up #1 for neighborhoods and communities.” 

"If we'll make a little bit more investment... you're very likely to start showing up in rankings." Harrelson suggests agents reference Real Geeks help files and tutorials in the Facebook group. If you will start building and use organic content, with original paragraphs and descriptions, with a picture you’re more likely to get high quality traffic and leads. “I’d rather have one lead that’s looking for a home for sale in Cresswind, than have 10 leads in Myrtle Beach,” agreed Safa.

“Just having a website does not guarantee you leads,” Safa explained. “It's not a Real Geeks’ issue, you've got to be able to drive traffic to it.” Safa and Harrelson discussed the number of leads needed to get a sale, “You only need one,” said Harrelson. "It's what you do or don't do that’s going to dictate the quality and volume of the leads."

Hacks Broken Down by Harrelson and Safa

  • "Most people don't realize that they can leverage the Real Geeks technology to help them get price reductions, " Harrelson shared. He said he would set up an active seller to receive new listings and every notification of sales near that price point that have occurred in that community. Each search is named after the client so that the client will be notified of anything that sells for less, which could prompt a price reduction conversation. Safa said that was a great way to keep the client informed and prime them for price reduction, if needed. Harrelson tells his sellers that he does this to keep them informed, because the more information they have, the faster and easier it is for them together to make decision regarding the property sale. “We can promise to do so much for a seller when its the automation that is going to actually fulfill those promises,” Harrelson said.
  • Use all the Real Geeks tools and “just the components of the CRM alone are fantastic," according to Harrelson. We need to be building for the future,” he said, referencing that at some point the market changes and “the person with the biggest database of seller leads wins.” Database growth is  long game because the real benefits come as the market shifts.
  • Safa talked about the power of workflows and how they create talking points with buyers and sellers. "Get creative. You've got a powerful communication tool at your disposal." Safa shared that his active seller campaigns allow him to make and keep promises to his sellers. He uses workflows as an assistant. Harrelson values workflows for the constant touch ability and acknowledgement they receive, but reminds agents that they still need to call. Call COI every six months and have the workflows send emails, texts, and reminders to call again, he explained. He also stressed the importance of stopping a workflow when a property goes pending (manually).
  • "Think about how you're creating urgency," Harrelson said. "How well are you at adjusting your conversation based on the market conditions? “Anybody who's building a buyer or seller database, the agent is going to be the winner." If you're one of the agents still standing in a down market, you'll have an advantage.
  • Harrelson suggested reaching out to inactives with messages that include a link to the home page of your Real Geeks website. "The longer they are inactive, the harder it is to engage them," however he has found that by adding a workflow that asks them to check out all the new listings every 60 days. “when they click on that link,” he said, “They'll become active instead of inactive.” His process is to keep the leads from becoming dead by catching them in the process, and forcing them to  reengage before that happens. "They don't get better over time, they get better over touch."
  • “Share your site on social media,” Safa said. Use the Facebook posting tool. "When we post properties that we've listed and post interior pictures, it attracts their attention and brings them to the site," Harelson shared. He explained that a few dollars over three days on very targeted ads can be very successful.
  • Use video to engage your sphere. Speaking to concerns on video, Harrelson encouraged, "You sound and look the same on video that you do in person... Get over that." Agents who use video are converting at a much higher rates. “Get comfortable with it fast,” Harrelson urged, “Over time you can really establish a powerful connection.”

4 Steps to Get More Listing Appointments with Steve Lamothe

Written by The Professor

February’s second Real Geeks Keeping It Real Training with Frank Klesitz and Greg Harrelson featured Steve Lamothe of Elevate Realty Group. Together they brought focus to 4 Steps to Get More Listing Appointments. Sharing that his primary sources of business are referrals from his sphere, agent to agent, past clients, repeat customers, and referral syndicates, Lamothe suggested four ways to ramp up business.

Four Methods to Get More Listing Appointment

1. Meticulously managed database 

2. Cold calling

3. Run ads as an instant home offer, NOT as a home value ad

4. Syndicated Referrals (radio, partner organizations)

Explaining that “all marketing is buying your time back as you run out of it,” Lamothe shared that he invests time, money and energy into his marketing. He’s partnered with several organizations, including HomeLight, Dave Ramsey, Open Door, and Zillow (with a small spend only strategically per zip) in order to build his business and his database, because in Lamothe’s words, “Your database IS your business.”

Setting Up an Effective Database 

“You should break your people up into two groups,” Lamothe suggested. “You have your not mets and your mets,” he explained, referencing Gary Keller’s book, The Millionaire Real Estate Agent. “The people that you have met, you would call your sphere database,” Lamothe said. “The real money making activity is taking that database... and then breaking it down into segments and groups. Really understand what’s in it. Think of your database as a way to get information to your clients.”

Lamothe modified Keller’s "33 Touch" system and actually contacts his database 66 times a year, and says it results in a million dollar business, where his team creates over $400 million GCI per year. He encourages agents to start now with messaging and growing their contact database, “do it from this point forward," he said. Lamothe found that events were key in growing his database, called “Touchplan Events” and said he feels it would take agents 24 months to create similar value and results.

Details of Lamothe’s Database Touchplan 

66+ touches (many broken down around events)

4 events per year - portraits in the park, movie event, Thanksgiving pie event, ice cream social

16 calls quarterly (4 around each event)

2 emails (requesting registration), 1 voicemail and 1 last-minute email, 1 text & 1 voicemail for each event (6 touches per event)

Mailer (12 per year - 4 centered around event)

2 video emails per month to entire database (24 per year)

13 recurring holidays where past clients get a text message

1 educational webinar per month (12 total)

2 touches to each client on social media per year

Harrelson focused on the long term business plan Lamothe has created. Klesitz explained that is where agents experience “the shift from salesperson to business owner,” and begin to understand the lifetime value of each customer.

How to Make Cold Calling Work

“For every 100 dials, you’re probably going to speak to 7 people, so this is not the best job for someone whose dollar per hour is pretty high.” Lamothe revealed. He said if you used an overseas team, you’d probably see 1-2 nurtures per 1,000 calls and that it would take a year for an appointment and then 10% convert to a closed sale, making his investment $80 each. “It’s a long game, just like your database,” Lamothe said. "You should expect to burn that cash for the first 12 months," but in the second year you'll see a large return, he explained, and you’ll get some deals in that first year, too.

How to Warm Leads with Social Media Advertising

Harrelson shared that while both cold calling and calling leads yourself are effective ways to grow your database. He recommended that segmenting a social media audience is work as well, but results in a warmer lead than a cold call. "That's what RG specializes in," Frank explained. Harrelson shared that he has spent $1,298 on FB ads and has created 294 fully opted in seller leads from a What’s My Home Worth campaign. Harrelson has uploaded individual community segments to Facebook and targets them directly with messaging and exact neighborhood images, with a pocket area properties. An ad copy example, Harrelson shared, may be, “Attention Grand Dunes property owners, another property recently sold that could have impacted the value of property in Grand Dunes. Find out what your property is worth now.” Since these campaigns are run through the Real Geeks CRM, they are targeted and nurtured. Harrelson has 700-800 niche home value campaigns and uses cloned, not new creative in his ads.

Lamothe also calls, mails, but also retargets website visitors as listings go live in specific communities, and changes messaging as properties move through the real estate cycle in neighborhood (new, pending, offer, sold). Lamothe focuses two neighborhoods based on price point and zip code when running Facebook ads. “If you’d like an offer on your home within 24 hours, click now,” results in high conversion in Lamothe’s area. See a sample ad here. 

Lamothe also shared that targeting buyers with a follow up Facebook campaign using a mid-level, “move up” home specific to a 15 mile radius was very successful. He said this type of ad could be used for an entire database segment, even people in the active met list, due to its relevancy. This type of ad typically brings in 2 transactions, as it targets existing home owners who would sell their existing home when buying a new one. Lamothe said that in these campaigns, 2/100 are legitimate buyers.

Radio Ads & Syndicated Referral Systems Create Interest and Demand

Lamothe also uses radio ads (spending $10K annually)  and uses messaging that brands the company as a while and seeks to solve a problem. He says the ads rotate messaging based on options that show they are unlike any other agent in their market. They offer renovation loans, offers to buy homes outright, full listing packages, and a menu based approach of options with competitive listings. This competitive approach was taken once Lamothe realized that "Almost every appointment had an offer from OpenDoor or Zillow before the seller had been contacted. Lamothe had to find a way to be unique.

Lamothe suggests using an indirect circle prospecting script when calling, such as, “Good morning Mr. Brown. This is Steve with Keller Williams. We’re calling to notify you that we recently sold a home in your neighborhood. We had several offers on that home, do you happen to know of anyone that’s considering making a move in the next 12 months?” After letting them respond, the virtual assistant then says, “Have you yourself considered leaving the neighborhood, or do you just love it so much, you’re going to die in the home?”

As a recap, Klesitz and Harrelson shared resources discussed on the show and Harrelson underlined that Lamothe’s events were key to building his sphere because he went deeper than his competition. "There’s so many ways to build a business,” Harrleson said. “Choose a path and you go deep on that path."


Lead Flow Resources

Dave Ramsey


Agent Pronto


Referral Exchange

Glen Beck



Skiptracing Email Harvesting Tools

Cole Realty Resource

Exact Dial



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Keys to A Powerful Listing Presentation

Written by The Professor

This Facebook LIVE Coaching session with Greg Harrelson and Abe Safa of C21 The Harrelson Group details “Keys To A Powerful Listing Presentation.”  Covering the three parts of a powerful listing presentation: information gathering, a plan, and confidence, this episode breaks down components for securing a seller’s trust and earning the listing! Watch and learn as you hear Safa walk you through a typical listing presentation scenario in a seller’s home.

The Value of  Knowing Your Listing Presentation

Safa believes in having a general listing presentation that is adaptable. “The bones of the presentation stay the same,” he said, “but you throw in different components and conversations depending on the market.”

According to Safa, the components of a good listing presentation include the following:

  1.  “Information - information starts way before you even get to the appointment.” This would include gathering client info, property info, market data, and more.
  2. “A Plan - How do I want it to go?” 
  3. “Confidence - I think confidence is the most important thing.”

Harrelson agreed and began comparing securing a listing to an appointment at a doctor’s office, Harellson said, “You’ve got your pre-presentation, your presentation, and your post-presentation.” Like a nurse who gathers the info, you first need to be an information gatherer. Then the doctor is the presenter who recaps the information that was collected, asks follow up questions, and starts the presentation.

Pre Listing Presentation Essentials - Gathering Information

One piece of information Safa wants before he meets with a seller is, “I want to know as much as possible about the seller,” said Safa. “I want to know their motivation first and foremost. Is this going to be a listing presentation or is this going to be an opportunity to meet and do a walk through and get to know each other? I want to know how serious they are.” 

Knowing this allows Safa to tailor his approach and avoid surprises. To do this he roleplays over the phone with the potential seller, learning their feelings on range, reasons for selling, and discussing any work that’s been done on the home. “The more things that I know about that seller and their circumstances,” Safa explained, “number one, the better I can help them. And then number two, the better I can present to them and give them options… and also be efficient with my time.”

Safa and Harrelson said that agents need to make it easy for sellers to choose to be represented. “They're looking for reasons to use you, not reasons to eliminate," Safa explained that consumers don't want to make hard choices and its up to the agent to make it easy for them to choose to list.

Listing Presentation Mastery & Execution of the Plan

According to Harrelson, memorization, internalization, and personalization are the keys to an effective meeting with sellers. Just as restaurants don't cook everything on the menu for every client, Harrelson explained, they serve what client orders. Real estate professionals need to do the same, he said, know the presentation, but cater to what the client needs. Safa added, “I don’t deliver the same presentation to every seller… What is consistent is each component of the presentation. I have canned components.” Then depending on the client experience, Safa customizes those components and only shares what is important to that particular seller.

When asked by viewers about specific scenarios, Harrelson said his presentation wouldn't change if a property had been listed previously. In the pre-presentation stage, Harrelson explained he would address the motivation issue and discuss the seller’s backup plan. Harrelson would mirror the client by restating the reason they originally want to move, focusing on that goal, and trying to understand what was really holding it up. In sharing an example where a seller was moving to be closer to family, he shared an insightful potential discussion. 

Harrelson said he might say to the seller, "I way I see it, the only thing that's keeping you from your family is $25,000. You have to decide what's most important, staying here and holding… or getting to your family and moving on with your life?" Harrelson and Safa agreed that typically this type of conversation gets the property listed for the right price and sold. "I'm not going to have that dialogue with each client I see."

Safa shared his typical seller presentation. First of all, when Safa rings the doorbell, and takes a step back as to not intimidate the person opening the door. Then he walks in, shakes hands, and asks if he should remove shoes, which he said sellers love because it is a courtesy. Next he does a walk through with the client where he asks the seller to lead. The walk through generally lasts under two minutes, and during it Safa listens closely to how the client talks. “I want to hear how they describe each room. I want to know what’s important to them,” Safa said. He plants seeds and reaffirms their confidence with his comments, as takes notes. Once they’ve seen the property, Safa says they go to the kitchen table and sit down. “If they ask me if I want something to drink, I always say yes.” 

Then the discussion of the property ensues, with Safa sharing the components that best resonate with the seller. If the client said marketing or track record is important, he highlights those thoughts in the appointment. Harrelson added that he often tells the client on walk-throughs, "This is your opportunity to be the real estate agent. What would you show to your buyers?" Their answer helps him understand the seller better and deliver more value. And, it empowers the seller. Harrelson likes the seller to feel involved. "I'm controlling the range,” Harrelson said in regards to seller input, “but, they're choosing the price within the range."

Confidence Comes with Knowledge

Before meeting with a seller, Safa sends over his “Know Your Property” form. This form provides insight into why the sellers originally chose the home and neighborhood, what they love about it, and specifics regarding the age of the roof, appliances, and any remodeled features. Harrelson mentioned that the purpose of that form was "getting them to make an additional investment into Abe," and Safa agreed that when the form was already filled out on arrival he knew the listing presentation would be easy.

Understanding Number Tracking

Written by The Professor

This week’s Facebook LIVE Real Geeks Mastermind training was all about the numbers. Titled, Understanding Number Tracking, Greg Harrelson and Abe Safa from Century 21 The Harrelson Group brought ratios into focus. In discussing the numbers, Harrelson and Safa agree that the capture to contact ratio is key. Safa defined what lead capture is clearly, "Capturing a lead is when a lead comes in to your Real Geeks account, no matter what the source," he said. Finding ways to improve that ratio will drive your ad spend down. 


Harrelson explained that if you're spending $10 a lead in an ad campaign, and capture 100 leads at $10, you’ve spent $1000. If you only capture and talk to 20 of those leads or 20% Your cost per lead contact is  $50. “While you can't control the lead cost, you can control whether or not you contact them,” he said. So, if you contact and talk to 60%, your lead cost goes down to about $17.

 "If we do it right, right at the beginning, and we make sure we drive our lead cost down, that's going to affect everything," said Harrelson, as he shared how the reduced cost per lead makes way for profit. Harrelson explained that the reason workflows are baked into the Real Geeks system is to optimize these costs. “With workflows,” he said, “we can get it to 60%, if not a little more." Citing an example, Harrelson specifically explained how the drop in lead cost from $250 to $80 could allow for ad spend to be doubled, and therefore increase profits, since that meant ratios were upped by 300%. Safa suggested that agents revisit an earlier Real Geeks Training episode which specifically discussed PPC conversion to truly understand this.

Tracking Numbers for Motivation

Safa and Harrelson agreed that there are many ways to track the numbers and that each agent needs to find what number most motivates him or her. According to Harrelson, any one of these data points and ratios can be improved, and result in greater success. Though the tracking is generally simple math, Eric Robb suggested CTE and SISU as possible tracking tools for further study. 

Listed below are several ratios to consider to get you started.

Capture to contact?

Contact to appointments?

Offers written to offers accepted?

Average price per closing?

Number of homes shown to a buyer?

Number of buyers contacted to contracts written?

Remembering What Works

Harrelson and Safa discouraged agents from spending more money without understanding the ratios. The idea that we need to buy more leads to do more business can’t be the answer, they explained. “Instead of thinking of upping our budget, we have to think of optimization.” One of the ways this can easily be done in 2021 is by moving the questions on qualifying to the end of the conversation, and moving appointment and engagement questions to the beginning of the conversation. In an interesting roleplay, Safa and Harrelson showed how easily this switch in order, can result in more appointments and sales. 

Harrelson stressed that it’s important to give access and over deliver, rather than reciting information, as buyers are researching on their own. “The studies show that the reason why buyers are calling agents right now is to gain access to the property, not information," he said. "Once we give them what they want. They will reciprocate by answering all of our questions." Harrelson shared that asking this particular question would show respect for the buyer’s intelligence and get them fully engaged, "Are you paying cash or what lender are you already talking to?"

Safa and Harrelson reviewed ways to be more efficient with buyers when showing homes. They suggested asking the same question at all properties and explaining to the buyer that how they answer that question helps the agent find out why or why not they want the property. This reduces timeframe, gives power to the buyer, and shows that the agent cares.

At the end of the segment Harrelson walked through a technique used in Mind Storming by Brian Tracy. Harrelson said agents should think about the process of turning contacts into contracts, and spend 20 minutes writing down as many ideas as possible. At the end of 20 minutes, each agent can take one and put it into action. “Track it for two weeks and find the baseline, and then determine how you can improve that one ratio for 20 minutes, and then highlight one idea, and implement.” Harrelson said. “Do this every two weeks for next couple of months, and you will experience a breakthrough in your business.”

Bulletproof Real Estate Lead Follow Up Plan w/ Brendan Bartic

Written by The Professor

This month’s Keeping It Real hosted by Frank Klesitz and Greg Harrelson summed up Brendan Bartic’s “Bulletproof Real Estate Lead Follow Up Plan.” Discussing the value of each lead as a person, and the need to nurture individuals on their home buying journey, Harrelson suggested a standard for agents to aspire to with clients. "If we courted all of our new leads like they were a new relationship,” he said, “it would be amazing!"

Click the links below to access Brendan's forms and flow charts referenced in the video above: 

What is a lead?

Before discussing the details of follow up, Bartic stressed the need for agents to understand that a lead is someone that has interest at some point. "Every single person that comes in has to ‘be processed or nourished 100%’," Bartic said, though he added that all need to be nurtured in different ways.

Bartic uses giveaways, radio ads, workshops and seminars, and traditional signage and advertising, alongside online advertising to attract and capture leads. Retargeting has been particularly successful for his team (who closed 230 transactions in 2020), and Klesitz suggested agents search The Bartic Group use the Facebook Ad Library (linked in the resources section below) to understand effective advertising language and images.

Once a lead comes in, Bartic’s team segments that person into one of two database categories, “met” and “haven’t met”. Describing online leads as “top of the funnel,” Klesitz had Bartic and Harrelson share their nurturing processes. Harrelson suggested that understanding a person’s motivation was important. “Do they really want to buy a property?” Harrelson asked. “Yes. Then they’re a good lead… Let the timeframe dictate what you’re going to do to incubate that opportunity so you’re still at the top of the mind whenever that time frame comes.”

Bartic further explained that as every lead represents a person with family and friends who could later be referred, his team responds as such. “We are looking at just trying to get into relationships and look at not every single person, not just as a turn and burn ‘Hey, I got this lead. They need to buy in the next 30 days. If not, I’m on to the next’.” Instead, Bartic evaluates whether the person’s needs can be “met” now and needs immediate engagement or if the person is considered an “unmet lead” and needs to be nurtured through automation. 

Harrelson and Bartic agreed that the relationship is very similar to courtship and, in most cases, requires time investment and multiple, consistent touches. "If we courted all of our new leads like they were a new relationship,” Harrelson explained, “it would be amazing!" Bartic agreed. “We have to court them over a period of time for that relationship to occur,” Bartic said.

Klesitz delved into the financial aspect of lead generation, asking Bartic for real advertising spend numbers in Bartic’s Denver area. Stating that his team spends $5-8 per general Facebook lead and that specific ads such as making an offer on a home, are about $15. Google adword PPC leads are closer to $40 per registration form completed. Bartic’s cost per lead numbers are determined by how much is spent on advertising, divided by how many people opted in.

Bulletproof, solid lead follow up is critical
Bartic shared his process for training his sales teams on follow up by referencing his flowcharts (linked below). “We’re going to call them [leads] immediately… right out of the gate,” Bartic said. “If they answer, then there’s a path that we’re going to take that allows us to move forward with them. If they don’t answer, we hang up immediately, and then we call back a second time. In the industry, we call this a “double-tap.” The key to that call is that it is ‘unbranded,’ with no company or call details being shared in the voicemail as that often causes people to call back.

Bartic went on to describe his F6 lead follow up plan where the agents put in 6 days of consistent effort with daily calls for 6 days. If there is no response then the lead is placed on a weekly automated contact list using a Mojo dialer. Typically Bartic said they see interest from a lead on the 5th or 6th call attempt where guilt is often used to get leads to respond and engage by asking the lead to call and let the hard-working agent who wants to help know if there is no interest. Often, his team finds they’ll get a response.

Nudge your leads
Bartic describes another technique called the ‘nudge text’ saying, “People respond to it like butter.” The nudge text results after no response are given to a voicemail. The voicemail is followed up with one text. When that text doesn’t produce a response, a second “Did you get my last text” message is sent 6 minutes later. Bartic explained that the nudge text is phenomenal at producing a response from a lead.

Once a lead is engaged, other tools are used such as customized market reports and handwritten notes (addresses are looked up through a service). Bartic explained that it’s important to use the lead’s name in all contact, from the personal note to the custom home search alerts. "We know that the personal touch part is critical," Bartic said. Using these techniques, lead response grows and percentages change. He shared that if only 1 call is made the response rate is 1-3%, but after implementing F6, that rate changes to 73%. "We have to go deeper, not wider,” Bartic reminded. 

As a review, the F6 plan includes the following steps:
• Call them immediately.
• Call a second time (unbranded).
• Call once every day for 6 days.
• On days 1-2, look up the lead’s physical mail address and send a handwritten note.
• After 6 attempts, with no response, categorize the lead as “unmet” and begin that follow-up sequence with email campaign drips and automated property searches set up which include the lead’s name, and personalized market updates, and a market report.
• Once the lead responds, build rapport and set an appointment asking, "...are nights or weekends better for you?"

Bartic feels that "People jump off the phone way too early,” rather than recognizing every call as an opportunity to build a relationship. He said that he’s had people who've never bought or sold a home with him refer ten people to him.

Overall, Bartic wants agents to know not to give up too early. "It takes time to convert internet leads," he said. To Bartic the lead always has potential, even when wrong information is given. "That's not a dead lead to me,” he said, “it's an 'I gotta do more work'." Harrelson and Klesitz agreed that gaining details about each lead and creating that relationship, is most important and helps agents stand out. "We've got to bring some of that personal connection back into our lives," said Harrelson.

Bartic Group Shared Resources

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Building A Business Off The Basics

Written by The Professor

Greg Harrelson and Abe Safa of C21 The Harrelson Group share key concepts in this week’s Facebook LIVE Coaching session, “Building A Business Off The Basics.” Harrelson and Safa discuss the importance of business fundamentals in real estate and how often agents are led to focus on “enhancements,” such as social media, direct mail, calling COI, and open houses, rather than what really drives volume: the basics. Tune in to hear the basic mindset, skillset, and activities that will ensure you start the new year out right!


"When we think about basics,” Harrelson said, “It's more of an active strategy." Safa agreed, explaining that when he started out, "We were handed a phone... That’s the basics in my opinion." Safa went on to explain that nowadays agents are told to be on social media and use other techniques. This approach “...doesn't teach the basics of what to say, who to call, etc.,” said Safa. Agreeing but also recognizing that social media is a valuable tool, Harrelson explained, that social media is an enhancement instead of a basic business builder. The basics of business require understanding three elements: mindset, skillset, and activities.

First, Understand Basic Mindset
Harrelson shared that the basics are what he’s lived, which is why he knows they work. That’s why he shares his scripts with his agents. This doesn’t mean that conversations need to be completely scripted, Safa and Harrelson agreed, but they need to start off that way to get the client engaged. "There's always going to be buyers, and there's always going to be sellers out there, doesn't matter the market or economy,” said Safa. “You just need to find them and get in the middle..." Talking about the need for fluid conversation with pricing and market fluctuations, “The conversation is always evolving, depending on the market,” Safa explained. “Expectations and outcomes change, so the conversation just as well.”

“When the market shifts, the only thing that changes is the conversation,” stressed Harrelson.

"Agents may get less than they normally get when the market goes south,” Harrelson said. “But it's because their mindset goes south."  When you adjust your mindset and realize that “real estate is a contact sport,” Safa said, “the more business you will do.” Harrelson explained that real estate originates from contact and that it’s important to remember that, “Every deal we’ve ever done originated from a contact... so now it’s a matter of how many deals do you want?" Safa also encouraged that as you meet with each contact, it’s important to deliver an excellent experience and "create advocates" and "raving fans."

Second, Understand Basic Activities
1. Show up early. “Yes, granddaddy was right when he said the early bird gets the worm! There’s no doubt.” Harrelson said as he explained that, “people see the success, but they don't see what made the success."
2. Make your calls for 3 hours. “If you're not making calls which is something you can control, then you're waiting for someone else to control you and your business,” Greg said. The calls represent your freedom and allow you to determine how the faucet works on your lead flow.
3. Go on as many appointments as you can, Harrelson encouraged. He suggested that agents call every buyer lead and ask whether they want an appointment at 4 or 5. “You set the appointment in pencil and then do the research,” he said. If not qualified enough, then Greg has someone else call to qualify and then schedules it in pen. As soon as you set the appointment, the caller feels that they’ve accomplished their mission. “Once the appointment is set, the caller feels they accomplished their goal, and then you can have the conversation.” Greg shared a story of a lead that requested information and was told that the information would come on a callback. Once the information was obtained the agent called back, only to be told that the buyer found another agent. The buyer found an agent who prioritized setting an appointment first.
4. Massive lead follow-up. “You’ve got to follow up like a mad person,” Greg said. Abe added that you need to let the “cream rise to the top” and separate it from the rest. Harrelson agreed, saying, “Segmentation allows you to prioritize." Safa said, "Make sure the people that are closest to the end  of the funnel are getting called every day." Discussing workflows, Safa said to use the hot leads function in Real Geeks. Greg's definition of a hot lead means he doesn't let them go 2 days without talking to them. If he calls every day and it feels uncomfortable, he moves them to B or C. Safa agreed on the importance of segmentation, saying, "Don't let your As and Bs get mixed in and diluted with the Cs and Ds. Then you’re missing out on business." Harrelson wanted people to understand that tagging and segmentation need to be simple. The challenge with tags and segmentation, Harrelson said, is that we have too many tags and then we don't follow the rules for the tags. Following the tag, rules are more important than tagging.

Third, Understand Basic Skillsets 
1. Talk to strangers - “You’ve got to develop the skill of talking to strangers,” said Harrelson
2. Use scripts - "You only use a script to get into a dialogue… with the lead," explained Harrelson. "We need to know the scripts so we can get into the dialogue and have the conversation. That's where the magic happens." He added every script book will work. "Don't fear the script... it's just temporary to get you in the dialogue."
3. Ask for the appointment - “If you never change your skills, but ask for the appointment 100% of the time... your business will change,” said Harrelson. Safa agreed and added, "The whole point is not to lose track of your best leads."
4. Outbound prospecting - “You need to follow up and make sure you are top of mind,” said Harrelson
5. Negotiations - Practice them! “If a buyer wants to buy and a seller wants to sell, you can always put the deal together. The only thing keeping the deal from coming together,” Harrelson said, “Is that the right option hasn't been presented yet. Fight tooth and nail to keep the deal alive."
6. The art of asking questions
- “We can never get good enough at asking the right questions,” said Safa.?

What Is the Secret?
In closing Harrelson shared the secret to success in real estate. “If there is a secret,” Harrelson said, “the secret is in executing on the basics.”


Laying A Solid Foundation to Build Your Year On

Written by The Professor

This month’s Real Geeks Coaching presentation, “Laying A Solid Foundation to Build Your Year On” by Dirk Zeller of Real Estate Champions focused on concrete ways that agents and teams can focus, re-energize, and motivate themselves and their leads to take action and increase wealth. Sharing the importance of a business plan, persuasive messaging, personal motivation, success indicators, and more, this episode inspires.

Tune In to Your Business Plan
At the start of the year, most of us are evaluating where we’re at and setting goals for the new year. Some of us review, revise, or create new business plans. It can be an inspiring time. However many of us then put away the document to get about the business of our year.

Dirk Zeller cautions against this in his latest coaching video, reminding that “a business plan is a living breathing document,” that can be modified as needed. “Review your business plan EVERY SINGLE WEEK,” Zeller said, “not just to kick off your year.”

Zeller also advised that agents set tangible goals that relate directly to them, asking, “What speaks to you more? Unit volume, sales volume, GCI (gross commissions income)?”

Talk to and Advise Clients
Zeller explained that now is the time to act and provide clients “fundamental reasons” to do business NOW vs. in the future. “The most important 60 days of your business is the 60-day window we're in right here, right now,” he stressed.

To do this, it’s important to have market stats and persuasive data. Using the example that NAR (National Association of Realtors®) reports that inventory is roughly half (52%) of what it was at this time last year. Sharing this statistic with potential sellers provides motivation for them to list their home.

Understanding the percentage of appreciation in your marketplace last year is another idea. Most sellers react favorably when they see the potential in their home sale. Discussing profit, Zeller explained how he might share this with a potential seller. “The national number [for home value in 2020] was 14% appreciation... and 2021 maybe half that, so if the bulk of that, 7%, happens between March-November.” Zeller said to ask your clients, “Do you want it in your pocket?”

Framing statistics favorably, building urgency, engaging, and committing clients in the next sixty days ensures production throughout the rest of the year. Zeller encouraged each of us to ask, “What is a non-negotiable in the next 60 days, that you have to do no matter what?”

Motivate Yourself to Success and Look Forward
“Success is not contained in doing 1 zillion things well,” Zeller reminded. “It’s contained in doing a handful of things well.” Prioritization and execution deliver results. Zeller reminded all of us of the need to look forward, especially now as the economy and the world changes rapidly. Apply the Pareto Principle 2:49 Need his quote here 20% generates 80%, etc.

Zeller encouraged everyone to “Eat, live, and breath the 80/20 rule for the next 60 days,” explaining that the real estate industry is an odds game and that the odds are changing. Recognizing the odds of the game and how can agents can and need to make adjustments is critical to success. “Sales ratios have changed,” he said. “We've got to adapt to the new sales ratios.”

He encouraged listeners to read the book Who Moved My Cheese by Spencer Johnson, and then adjust, adapt, and accept the changes of today's marketplace. “The longer it takes you to get to the ratio recalibration, the longer it will get to the production you want,” Zeller cautioned. As agents adjust their mindset, he also encouraged them to focus more on direct income-producing activities instead of production supporting activities.

Change Your Behavior and Mindset
When focusing on income-producing activities, Zeller pointed out that agents needed to ask themselves, “What is the monetary value of an appointment?” He explained that many agents put off activities because the reward is not immediate and asked, “If you got $2000 in cash for the aspect of booking an appointment, would that change your daily behavior?”

Knowing that in many cases it would, Zeller focused on the need to recognize the value of the appointment, noting that instant cash shouldn't change your behavior. “You should treat it with the same intensity even if the payment is delayed,” he said, challenging each agent to make the commitment to do a call night once a week. “You've got to move the odds strategically in your favor,” Zeller encouraged.

Introducing the four probabilities of success as knowledge, skill, attitude, activities, Zeller shared that high producers have a good enough attitude to DO a whole lot more and that he feels that activities, not attitude has more influence on future success. In his personal life, Zeller has seen that activity influences attitude in high performers more than attitude influences activity. Due to that, he suggests that agents focus on the activities to change their lives, dollars, and everything else. “Get out ahead of goal,” he advised, “instead of playing catch-up for a good portion of the year.”

10 Things To Do To Get Your Leads To Re-Engage

Written by The Professor

This week’s Facebook LIVE Coaching session with Greg Harrelson and Abe Safa of C21 The Harrelson Group helps you see possibilities.

Below you’ll find a detailed guide on how you can create and replicate systems that best utilize Real Geeks tools and help you re-engage clients and generate business and more leads.

10 Ways To Re-Engage Leads in 2021

1. Aggressive Follow-Up
 – Abe Safa regularly sets and exceeds personal goals with what he calls “really, really aggressive follow-up.” Safa explained how he does this. “I’m calling them when I say I’m going to call them,” he said, “and continuing on from the conversation from when we talked before.” Though Safa regularly does lead generation, this month [January], he focused on people in his database that he’s spoken with over the last few months and years.

2. Use Technology to Assist (Saved Searches, HomeBot, Email Drips, etc.) – Talking about the people he’s talked with in January, Safa explained that his ability to re-engage comes from established client history. “A lot of it is based on months and years of being in communication with them,” Safa said. Greg Harrelson agreed, ”Real Geeks is a technology that helps you identify opportunities.” Harrelson explained that because the client is already in the automation system, the drip system sends them information on a monthly or bi-weekly basis, so that agents can see which properties are being looked at in the live feed, in real-time. Then, he shared, the key is to follow up, especially on the information seen in the saved searches. “You can see them looking at that information. If they are, you call them,” Harrelson explained. “If you see them looking at it over and over again, you definitely call them,” 

3. Add Value – If the client is seeking equity values or searching for homes in a specific price range, use that information to speak directly to the client’s needs to engage them in conversation.

4. Text – Email – Text – Harrelson suggested using workflows or doing the steps manually, if needed,d to re-engage clients. “Take 30 buyers you haven’t spoken to in 60 days and send them a text,” he said. Once you’ve sent all three of those, Harrelson predicts you’ll have 50% engagement, with differing responses.

5. Pay Attention and Engage – Safa suggested specific methods for re-engagement, that are unique and similar to what the client has already liked. For instance, “Send a picture of a property that’s similar to one they favorited and ask them, ‘What do you think of the kitchen?’ with a link to the property,” Harrelson suggested. Spending time to find clients who are truly engaged produces results. He said not to ask, “Have you bought or sold yet?” or any other type of yes or no question, as that will not result in engagement.

6. Find the Magic – Talking about a recent email campaign that worked, Harrelson said, “The magic is not in the message. The magic is in the activity. If you can blend a great message that works with high activity, then you are going to really do well.” 

7. Plant a Seed – Lead with market data in conversion, looking at pending and sold properties. Share how many condos have sold in the last 30 days in comparison to previous activity with clients who may want to sell their condo. Then re-engage every day like clockwork. “If that’s done consistently,” Safa said, “You’ll always have a pipeline of business.” Continually be incubating your clients so that they will always consider you to be their agent.

8. Engage Yourself – “The biggest thing is for YOU yourself to be engaged. Call everybody and use workflows for everyone you can’t reach by phone,” stressed Safa. The important thing is to start with calls. “The more conversations you have about real estate with people,” Safa said, “the more business you’re going to do.” If you’re just starting out, calling is the most effective and economical way to generate leads. “If you don’t have a lot of leads, then your next lead IS high quality,” Harrelson said. “The highest quality lead is the one that’s better than the ones you already have.”

9. Go Back To What’s Been Working – “Do it the most effective way, not the sexiest,” Harrelson shared, saying that the things that give the next big return usually don’t take a lot of time. “Stop trying to create the next best thing,” he continued. Safa agreed, saying that he goes back to calls when he finds himself thinking about new options because “it’s easy to think there’s got to be a better way,” but the reality is that calls are what work. 

10. Activate Workflows – Safa and Harrelson agreed that workflows, for both buyers and sellers, were key. “A workflow is a tool for reengagement,” Harrelson explained, saying that after that agents must be ready to respond. “Take the size of your database and figure out how to divide it into highest quality leads and not highest quality leads,” Harrelson said. “Then find the bottom half of your database and activate some workflow.” Then, respond as your clients respond, and your list will be engaged.